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Do you need a Document Workflow Analysis


Take a quick look at the 11 questions below. If your answer is "yes" to many or most of them, then it is time that you and/or your company undertakes a detailed analysis of your real cost of printing

1. Does your company print documents containing your COMPANY LOGO?
2. Do you print documents containing PICTURES and BAR-CHARTS?
3. Do you UNDERLINE words?
4. Do you print text In BOLD?
5. Do you use different FONTS, such as: Arial, Times Roman, Courier, or others?
6. Do you ever use different SIZE fonts in your documents?
7. Do you use FORMS MANAGEMENT software?
8. Do you print WEB PAGES?
9. Have you started printing more documents using COLOR?
10. Do you buy original toner cartridges for your printers?
11. If you do, have you based your print cost projections on the manufacturer's advertised toner yield, and is the advertised page yield based on an average 5% page coverage?

The bottom line is that in today's corporate office environment the likelihood of printing 5% as an "average" is very remote. Even manufacturer's who claim that 5% is OK to use as an "average" page coverage, rarely produce documents themselves that measure 5%.

The only way to know what is the best page-cost/print-solution for your department or your company is to measure the documents you regularly produce. You would be shocked to see how much difference it can make to your toner use by adding company logo's to your documents and/or by simply changing font.

Accram offers a comprehensive Document Workflow analysis that can give you your true printing costs. In most cases we are able to save our clients a minimum of 30% on their printing costs. Contact us today to schedule your free evaluation.

(602) 264-0288
(800) 786-0288
info@accram.com

The New Kids On The Block

Kyocera FS-9520DN

Kyocera FS-9520DN
Big monochrome laser printers generally last for years and require little maintenance; they also print pages more cheaply than any other technology. That's why they are still quite popular in large offices. Kyocera's new FS-9520DN is a network-ready duplex printer that delivers 51 ppm with 600-dpi image quality. Various finishing options include stapling, hole-punching and saddle stitching.

The FS-9520DN is a big printer that can do big work on big paper; it will accept 11 x 17-inch paper. The unit measures 23 x 24.2 x 25.2 inches. Rated for a monthly duty cycle of 300,000 pages, this printer comes standard with two 500-page input trays and a 200-sheet multipurpose tray.

The FS-9520DN includes standard 10/100 network connectivity, as well as parallel and USB 2.0 ports. Standard memory is 64 Mbytes, upgradable to 576 Mbytes. A built-in duplexer is also standard. The printer takes 25 seconds to warm up and 5 seconds to get the first page out; after that, sheets fly out of this printer at 51 ppm. Legal and ledger pages print at 26 ppm.

Kyocera FS-3820N
While the 9520 is more printer than many small offices need, the FS-3820N is perfect for a small workgroup or an individual office. The FS-3820N is a 29-ppm monochrome laser printer with a 1,200-dpi output. It comes with 64 Mbytes of memory standard, upgradable to 320 Mbytes. This little printer holds a lot of paper. While it can't print on anything wider than 8.5 inches, it does feature a standard 500-sheet input drawer along with a 100-sheet multi-purpose tray. It measures only 11.8 x 13.6 x 18.1 inches and weighs less than 30 pounds. It is rated for a monthly duty cycle of 125,000 pages.

Continued from last month...

8. Pop the Balloon Tips
WinXP Balloon tips are the tidbits of information that pop up above the Notification Area with reports on system status and other similar reminders. Although most users find these tips annoying, Microsoft has made them difficult to remove. Disabling balloon tips requires you to enter the System Registry. One bad move in the Registry can cause your OS to malfunction.

First, back up your registry. Then, open the Registry Editor (click Start and Run, then type regedit ), and in the left window pane, navigate to the HKEY_CURRENT_USER
SOFTWARE MICROSOFTWINDOWS CURRENTVERSION EXPLORERAdvanced subkey. Then, right-click in the right pane, point to New, and select DWORD value. Name the new DWORD value EnableBalloonTips. Now, double-click the EnableBalloonTips entry and make sure the value data is 0. Click OK. Quit the Registry Editor, log off Windows, and log back on. The Balloon Tips will be gone.

9. Group Similar Taskbar Buttons
In WinXP, multiple windows are grouped together to save space when the Taskbar becomes too full. Left-clicking a group of applications lets you select and open an individual window. Right-clicking the group opens a menu, and from this menu you can choose to open all of the windows in either a cascading, horizontally tiled, or vertically tiled view. Right-clicking a group will also let you minimize each window (select Minimize Group), or close the entire group (select Close Group).

To disable the Group similar taskbar option, right-click an empty area of the Taskbar, select properties, and under the Taskbar tab uncheck the Group Similar Taskbar Buttons box.

10. Change the Number of Grouped Items
Just as the Group Similar Taskbar buttons option can be turned off, it can also be customized to group more or fewer applications. Unfortunately, this involves opening the Registry Editor (click Start, Run, and type regedit ).

Inside the Registry Editor, Navigate to the HKEY_CURRENT_USERSOFTWARE
MICROSOFTWINDOWS CURRENT VERSIONEXPLORER Advanced subkey. Then, right-click an empty area of the right pane, point to New, and select DWORD value. Name the new DWORD value TaskbarGroupSize. Now, double-click the TaskbarGroupSize entry and enter a new value. The value 0 causes buttons to be grouped by age (with the oldest group first), 1 groups buttons by size (largest group first), 2 groups two or more windows, 3 groups three or more windows, and so on.

by Eric Melvin Reed